Configuring Spam Scanning for Outlook XP/2000 for Windows

This handout is a comprehensive set of instructions to configure Outlook XP /2000 for Windows to filter spam e-mails.

Creating a Spam folder

1. Click on the File menu at the top of the screen, then choose New, then Folder (See Figure 1)

   

   Figure 1

2. If you do not see an option for Folder, you may have to click on the double-arrows at the bottom of the menu to uncover it (See Figure 2)

   

   Figure 2

3. Enter Spam or any folder name of your choosing into the dialog and click OK (See Figure 3)

   

   Figure 3

4. You should now have a folder with whatever name you chose in your folder list

Please Note: Because SpamAssassin is unable to determine with 100% accuracy if a message is unsolicited, you will want to check your Spam folder frequently for legitimate e-mails, as well as to delete the actual spam

Creating a Spam filter

1. Click on the Tools menu at the top of the screen, then choose Rules Wizard (See Figure 4)

   

   Figure 4

2. Click the New button (See Figure 5). If you are using Outlook 2000, please skip to step 5.

   

   Figure 5

3. Select Start from a blank rule and click Next (See Figure 6)

   

   Figure 6

4. Check the with specific words in the message header box* (See Figure 7)
   * You may have to scroll to see this option
5. Under Rule description (click on an underlined value to edit it): click on the underlined phrase specific words (See Figure 7)

   

   Figure 7

6. Enter the text X-Probable-Spam: yes into the text box (See Figure 8)
7. Click Add then OK (See Figure 8)

   

   Figure 8

8. Your Rules Wizard window should now look like this (See Figure 9)

   

   Figure 9

9. If it does not, repeat steps 4-7, and make sure that you clicked on specific words in the right place
10. Click the Next button
11. Check the move it to the specified folder box (See Figure 10)
12. Under Rule description (click on an underlined value to edit it): click on the underlined word specified (See Figure 10)

    

    Figure 10

13. Select your Spam Folder from the list* (See Figure 11)
    * You may have to click the + next to Inbox to see this folder

    

    Figure 11

14. Your Rules Wizard window should now look like this (See Figure 12)

    

    Figure 12

15. If it does not, repeat steps 11-13, and make sure that you clicked on specified in the right place
16. Click the Finish button, then OK to close the Rules Wizard and save your Spam filter

Now you are setup for Spam filtering. If you have any problems, please call the BOL Help Desk at (310)267-HELP (4357).